By-Laws



BIG ISLAND BEEKEEPERS ASSOCIATION 
CHARTER

ARTICLE I.  NAME
The name of the organization shall be: Big Island Beekeepers Association (BIBA).

ARTICLE II.  LOCATION
The location of the principal site of the organization shall be in Hilo, State of Hawaii.

ARTICLE III.  PURPOSE
The purposes of the organization are: to assist fellow beekeepers; to educate beekeepers and the public in matters related to honey bees and beekeeping;          to cooperate in marketing honey bee products; to provide community service related to bee issues; to promote beekeeping by creating a positive public image of honey bees, beekeeping and bee products.

ARTICLE IV.  OFFICERS
The Officers shall consist of President, Vice President , Recording Secretary, Media Editor and Treasurer.  Only members with dues paid up and with an interest in beekeeping may qualify for these positions.


BIG ISLAND BEEKEEPERS ASSOCIATION
BY-LAWS

Article I.  DUTIES OF THE OFFICERS
Section 1. It shall be the duty of the President to preside at meetings of the organization, to coordinate its activities and to perform all duties incident to the office.

Section 2. In the absence or disability of the President, the Vice-President shall perform all the duties of the President.

Section 3. The Recording Secretary shall take the minutes of all proceedings and record the same.  The Recording Secretary will share this information with the Media Editor to post prior to the next general meeting.

Section 4. The Media Editor shall post Association business and other pertinent information on the social media used by the Association in a timely manner and generally maintain and keep current these information resources.

Section 5. The Treasurer shall receive all funds of the association and deposit same in a checking account in a Federally insured financial institution.  Proof of transaction, i.e., receipt or voucher, must accompany any disbursement.  The Treasurer shall maintain accurate records of income and disbursement and these records shall be available to any regular paid-up member upon request with two officers present.  The Treasurer shall make an annual report of receipts and disbursements and perform such duties as are usual to this office.  The Treasurer shall also take applications for new members and keep a roster of Association members and provide this list to other Association Officers.

ARTICLE II.  ELECTION, TERMS AND VACANCIES OF OFFICERS
Section 1. The officers of the organization shall be elected at the last meeting each year.  Officers shall hold office for one year, or until their successors are elected.

Section 2. Any officer not present at any two meetings in succession without good cause may be dismissed and by letter notified thereof.  Any vacancy shall be filled for the unexpired term of office by election at any meeting of the organization.

ARTICLE III.  MEMBERSHIP
Section 1. Individuals who are interested in beekeeping and willing to subscribe to the objectives of this organization may join by submitting an application to the Treasurer and paying dues.

Section 2. If annual dues are not paid by the second meeting of the year, the membership shall be discontinued.

ARTICLE IV.  DUES
Section 1. The annual dues shall be set by majority vote at the last meeting of the year for the period of January through January.

ARTICLE V.  COMMITTEES
Section 1. The President shall appoint special committees as needed or as directed by majority vote of members present at any meeting, provided a quorum is present.

ARTICLE VI.  MEETINGS AND QUORUM
Section 1. BIBA meetings shall be held monthly or as decided by the Officers.  The President shall notify the membership of such meeting, with an agenda and a social to follow.

Section 2. The new Officers shall meet within 3 weeks after the General Election and shall set their meeting schedule for the rest of the year.

Section 3. Special meetings may be called by the President, or on application of 15 of the members, the President shall call such a meeting.  Notice of time, place and purpose of the meeting, together with statement of business to be voted upon, shall be given in writing or verbally to each member not more than 40 days, nor less than 10 days before the meeting.  No business shall be transacted except that for which the meeting was called.

Section 4. Twenty-five percent of the membership shall constitute a quorum for the transaction of business.  The Treasurer shall provide a current roster to determine the total membership count.

ARTICLE VII.  AMENDMENT
These By-Laws may be amended at any meeting by a two-thirds vote, a quorum being present, provided notice of such amendment and the nature thereof shall be been mailed to the membership at least twenty days prior to the date of the meeting.

ARTICLE VIII.  Procedure
Section 1. Robert‘≥ Rules of Order, as revised, shall govern all proceedings of this BIBA association.

Revised and Adopted January 6, 2013
Revised and Adopted May 2004
Adopted April 24, 1984